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12 Best Free Scanner Software For Windows 10 to Scan Documents

Along with a scanner device, you also require an appropriate best free scanner software for your Windows 10, 8, or 7 PC to scan a document properly. Read on to know more about some suitable document scanner software for your PC.

As the technology has evolved, people have started storing documents digitally. For this you just require a scanner or digital camera and a scanner software. It is very important to have a good scanning software to ensure the quality of the documents. Hence, in this write-up, we have brought a list of some best free scanner software.

Now people have become more concerned about the environment. People avoid making photocopies of their documents to save paper. Instead of photocopying, they use some document scanner software to digitally store their documents. It also helps them to share their documents more easily with others. As all they have to do is to share the scanned documents via email or any other method. So, without wasting any further time, let’s move to the list of some best scanner software for Windows 10.

13 Best Free Scanner Software For Windows 10 in 2021

Here we have listed some best free scanner software available for your Windows 10 PC. These scanner applications can scan your documents to PDF for free.

1. Adobe Acrobat (Recommended)

 Most famous & no doubt the best scanner software

Who doesn’t know about Adobe? The company offers several essential utilities ranging from a photo management tool to the best scanner software for Windows. This scanning utility from Adobe finds its place in our list for several reasons such as easy PDF creation and modification. Moreover, it also encompasses a plethora of additional functionalities and features. Let’s have a look at the prominent ones out of them.

Features

  • Lets you comment on the shared PDFs through your Adobe Document Cloud.
  • Hosts a unique functionality to differentiate between two PDF file copies.
  • Boasts a text indexing feature to quickly search for the required PDF.
  • With this software, you can even convert the pictures clicked from the phone into PDF.
  • The software has a fairly easy to use and straightforward interface.
  • It not only lets you create PDFs but also allows you to sign them digitally.

Along with the features, these pros and cons of Adobe Acrobat also make it one of the most popular scanner software for Windows PC.

Pros:
  • Supports conversion of files
  • Allows to edit PDF
  • Features to add text & photos to the document
  • Allows to upload documents to cloud storage
  • Ease to add & request digital signatures
  • Comprehensive functionality
  • Several useful integrations
  • Standard templates
  • Document comparison option
Cons:
  • Not for novice users
  • It seems a bit expensive
  • Uses too many resources
  • Complicated pricing plans
  • No option for OCR proofreading

Adobe Acrobat

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2. ABBYY FineReader

Document scanning software with the best OCR accuracy

Here comes another free scanner software for Windows 10 to accurately create and scan PDF documents. Due to the high document accuracy, this software is a favorite of millions worldwide. Apart from this, what attracted us to this tool includes automatic document indexing. In addition to this, below are its other striking features.

Features

  • Boasts a photo editor to enhance the quality of old printed document’s xeroxes.
  • The software hosts an effective document comparison option to spot errors in the scanned documents with ease.
  • With this software, you can convert the documents to multiple formats.
  • It is a complete PDF editing tool with features such as form creation, digital document signature, watermark and page number addition, and more.
  • The tool even allows you to correct an entire sentence or paragraph and adjust the document layout as per your preferences.

No doubt ABBY FineReader is one of the finest free scanning software for Windows. But still, to help you make a wise decision, below, we have listed some of its pros and cons.

Pros:
  • Interface seems pretty intuitive & easy to use
  • Accurate OCR
  • Compares documents
  • Supports multiple formats
  • Easy document conversion
  • Batch processing option
  • Ever-lasting license
  • Multilingual
  • Blend of doc conversion and high-end text recognition technology
Cons:
  • No feature to review changes made
  • Search performance seems a bit sluggish
  • Not available for smartphones, neither Android nor iOS
  • A bit expensive
  • Lacks versioning tool
  • The free version lacks several features
  • Complex licensing

ABBYY FineReader

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3. Readiris Pro 17

An advanced scanner program that offers the best voice annotations & text-to-speech tools

This is another free scanning software for Windows 10 that we recommend. The reason is that it uses high-end OCR technology to scan and convert your paper documents into PDFs. Moreover, it is a feature-rich software with options such as adding comments and annotations to the PDF and more. Let’s talk about the central ones out of them.

Features

  • With this software, you can convert PDFs into editable formats such as DOC, XLS, etc.
  • The tool allows you to combine and split the PDF files as per your requirement.
  • Voice annotations and text-to-speech functions are available for reading PDFs with ease.
  • Encompasses cloud support for effortless PDF sharing and management.
  • Boasts compatibility with almost all the scanner devices and availability of over 130 languages.

Here you can find the pros and cons of Readiris Pro 17 and decide whether it is the best scanner software for you or not.

Pros:
  • Tools to manipulate PDFs
  • Fast OCR speed
  • Allows to share scanned documents with multiple users
  • Converts documents into audio formats
  • Digital signatures
  • Collaboration tools
  • Snappy doc management
  • Multilingual support
  • Affordable
Cons:
  • Limited scanning features
  • Poor text accuracy as compared to other alternatives
  • Lacks keyboard shortcuts
  • Not that simple interface
  • Lacks PDF compression

Readiris Pro 17

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Read More:  Best Free Snipping Tools for Windows

4. ScanSpeeder

One of the fastest document scanner software for Windows PC

As the name suggests, it is among the best free scanner software for Windows 10 to speedily scan and convert pictures or documents into PDF. What we found attractive about this utility is its ability to scan multiple photos in one go and fix the photo quality when it is not up to the mark. Apart from this, below are the other features of this free scan software for Windows 10 that delight the users.

Features

  • Lets you scan slideshows, digital photo frames, album pages, and even scrapbooks.
  • Allows you to name a file with the information that you want to include such as date, number, and more.
  • With this software, you can also change the picture orientation as per your wish.
  • Supports direct picture scanning from albums. Hence, you don’t need to rip the pictures to scan them.
  • It has one of the most user-friendly interfaces that we have seen in any scanning software for Windows 10.

Before you decide ScanSpeeder as the best free scanning software for your Windows 10 computer, have a look at its pros and cons. It helps to have a better insight.

Pros:
  • Automatically performs image correction
  • Supports scanning of multiple pictures
  • Allows to share scanned documents on the web
  • It helps to add text to images
  • Single click restoration for faded pictures
  • Easy novice-friendly UI
  • One-click restoration of faded pictures
  • Affordable paid version
  • Robust customer support
Cons:
  • Problematic grayscale scan
  • Unable to find picture edges
  • Paid version fails to offer any advanced features
  • Lacks multi-format support
  • Limited tools as compared to other robust alternatives

ScanSpeeder

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5. VueScan

Free scanner with one of the best document image editing tools & photoshop integration

If you are looking for a free scanner software for Windows 10 to scan pictures, then perhaps this is the best choice that you can make. It lets you make most of your scanner and come up with high-quality picture scans. Below we discuss some of its commendable features.

Features

  • There is a raw file option to save files, reopen, and edit them at a later date.
  • Encompasses auto save and auto print functionalities.
  • There is support for multiple file formats such as JPEG, TIFF, and more.
  • Hosts a multi-exposure function to perform two scans with different exposures and then combine them into a single image.
  • Boasts the much-needed color calibration feature to ensure the colors in the scanned image match the original picture.

VueScan also has some pros and cons that we should discuss before declaring it as one of the best free scanner software. Here they are.

Pros:
  • Several customization tools
  • Photoshop integration
  • Constant updates
  • High quality scanned images
  • Shows documents in multiple formats
  • Regular updates
  • IT8 calibration
Cons:
  • Lacks multi-format support
  • Not an easy UI
  • Pretty less advanced features as compared to other alternatives
  • Puts watermark on scanned images
  • Performs sluggish at times
  • No option to select different styles

VueScan

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6. OmniPage Standard

An efficient document scanning program best known for its OCR accuracy and feature to provide editable PDFs

When the discussion is about the best document scanner software, the name of OmniPage Standard cannot be skipped. Like Adobe Acrobat, it also gives editable PDFs and word documents as the scan result. Moreover, it also hosts many incredible features. We discuss the central ones out of them below.

Features

  • Boasts a batch manager to perform multiple tasks automatically.
  • It lets you compare and edit all types of files side-by-side.
  • With this software, you can scan pages in approximately 120 languages.
  • There is cloud integration for easy file sharing.
  • It allows you to save the PDF file in various formats such as HTML and more.

We would also like to share some notable pros and cons of OmniPage Standard. Below we have listed them.

Pros:
  • Great features for document conversion
  • Efficient & accurate OCR
  • Supports multiple formats
  • 3D correction tool
  • Detects alignment and language of text automatically
  • Several integrations
  • Manages TWAIN, WIA, or ISIS compliant devices
  • Great layouts and designs
Cons:
  • Problems in processing documents with low quality
  • A lot of bugs
  • Not so friendly interface
  • Problematic batch processing feature
  • Expensive paid version

OmniPage Standard

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7. NAPS2

The best free scanning software for Windows PC with zero ads and a whooping support for 1000+ languages

The name is an acronym for Not Another PDF Scanner and it is also among one of the best document scanner software that you can try. It offers some incredible features such as support for multiple file formats to make scanning a smooth experience for you. Here we discuss the central ones out of them.

Features

  • It lets you set up more than one scanning profile comprising of different name, resolution, size, etc.
  • Boasts a portable version so that you can scan documents without hogging the PC space.
  • The software is straightforward with a clean UI so that even beginners can use it effortlessly.
  • It has high compatibility with both WIA and TWAIN.
  • Hosts basic editing tools to crop, rotate, brighten, and change the contrast of images.

NAPS2 offers some great scanning features that are enough to consider it as one of the best scanner software. But we should not avoid its pros and cons. Hence, here we are listing them.

Pros:
  • All features are free
  • It does not boast ads
  • Allows to save documents in multiple formats
  • OCR supports 1000+ languages
  • Easy UI
  • Supports both WIA and TWAIN devices
Cons:
  • Lacks image editing features
  • Sometimes may also gets crashed
  • No advanced tools
  • Not a multi-format utility
  • Limited tools as compared to other robust alternatives

NAPS2

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8. CapturePoint

An apt free document scanner for people looking for the rare handwriting recognition tool

This is another free scanner software for Windows 10 to turn your physical documents into more useful PDF forms. The tool is flexible enough to suit the needs of almost all users. Below are more of its noteworthy features.

Features

  • Boasts data extraction functionalities such as disparate data collection and more.
  • Hosts unique handwriting recognition and indexing options.
  • With this software, you can share and manage documents on the cloud effortlessly.
  • The UI is easy to use for both personal as well as business use.

The pros and cons of CapturePoint are worth considering before deciding it as the best free scanning software for your PC. Hence, below we have mentioned them.

Pros:
  • Auto grouping of related documents
  • Recognizes handwriting as well
  • Reads documents such as cheques, applications, & surveys
  • Accurate & intuitive image indexing
  • High-quality document scanning
  • Easy to use and install
Cons:
  • Not compatible with macOS and other prominent OS
  • A bit expensive
  • No document extraction
  • Outdated interface
  • The free version lacks several features

CapturePoint

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9. PaperScan Scanner Software

Best document scanning freeware with WAIN & WIA scanning tools

PaperScan Scanner Software is quite effective software when it comes to scan the documents to PDF files on Windows 10. The software also provides quite an intuitive user interface to the users. Despite being a freeware, it comes with multiple features such as TWAIN & WIA scanning, OCR, color detection, etc. Here are some of the features of this one of the best document scanner software.

Features:

  • It offers a certain batch of TWAIN & WIA scanning or import.
  • Along with PDF, it also allows you to save a document in many other formats, including TIFF, JPEG, PNG, etc.
  • The software also offers many other post image processing tools such as color space conversion, filters, color adjustments, etc.
  • PaperScan Scanner Software also offers PDF encryption.

Below are the pros of PaperScan Scanner Software. These pros make the tool one of the most apt free scanning software for Windows. We have also listed some unavoidable cons.

Pros:
  • Users can use it on multiple devices
  • Supports 30+ languages
  • OCR, annotations, PDF compressions & many such advanced features
  • Option to save scanned documents in different formats
  • Scans even encrypted documents
  • Affordable paid version
Cons:
  • Annoying ads
  • The free version lacks many necessary features
  • May fail to work with cloud
  • Limitations to process a certain number of documents in the free version
  • Limited tools as compared to other robust alternatives

PaperScan Scanner Software

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10. Office Lens

Free scanning software for Windows with Microsoft integration that doesn’t put a watermark on scanned images

Here comes the official scanner for Microsoft. Office Lens can be considered as one of the best free scanner software because of its authenticity and features. Here are some of the features that this free PDF scanner application for Windows 10 offers to its users.

Features:

  • The software can enhance the image quality of the scanned documents.
  • It allows you to save the scanned document in various formats such as PDF, JPEG, Word File, etc.
  • You can also save the scanned documents as a cloud backup on OneDrive.
  • The application is free. You can get it from Microsoft Store.
  • Office Lens provides multi-lingual support.

After the features, here we would like to list the pros and cons of Office Lens. After having a look at them, you can easily decide whether it is the best free scanner software for your PC or not.

Pros:
  • Scans every document entirely free of charge
  • Default Microsoft integration
  • Great filters and image scaling
  • OCR feature
  • No watermark despite being a free tool
Cons:
  • Few issues with the quality of scanned images
  • Less customization options
  • Complex set up
  • Slow scanning & loading speed

Office Lens

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Also Know: Best Duplicate File Finder & Remover for Windows 10

11. KRYSTAL Document Management System

Best & most comprehensive document scanning & management software

This software is not particularly designed for scanning documents. It is designed to perform complete document management tasks. Along with scanning documents, it performs many other tasks as well. Here are the features that this one of the best document scanner software offers to the users, along with various other capabilities.

Features:

  • Along with scanning the documents, it can also index, capture, manage, retrieve, and share important documents.
  • It can efficiently replace the paper-based document management system to electronically based document management system.
  • KRYSTAL Document Management System can save a huge amount for you by performing multiple tasks.
  • Despite having so many features, it has quite an intuitive user interface.

KRYSTAL Document Management System (DMS) is a worth mentioning name on the list of some best scanner software for PCs. However, like several other tools listed here, KRYSTAL DMS also has its share of pros and cons. And here we have mentioned them.

Pros:
  • Highly customizable
  • Comprehensive functionality
  • Both document scanning and indexing features are available
  • Advanced & accurate search mechanism
  • Robust OCR
Cons:
  • Not a multi-platform document scanning & management software
  • Lacks document collaboration feature
  • The free version lacks many necessary features
  • Restricts to edit default indexes

KRYSTAL-Document-Management-System

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12. Free Scanner Software

Best free scanning software to fulfill all the fundamental document scanning needs without paying a single penny

As the name suggests, Free Scanner Software is a freeware that is used to scan documents. It offers various features for free, hence it is considered as one of the best free scanner software. The application can be used quite easily. Here are some of the features that this free PDF scanner app offers.

Features:

  • It has quite an intuitive design.
  • Free Scanner Software supports various file formats.
  • It can use network scanners as well
  • The app is highly compatible with most of the recent versions of Windows including, Windows 7, 8, and, 10.

Just discussing the features is not enough to conclude whether a document scanner is the best scanning program for your PC or not. Hence, here we have discussed the pros and cons that we have observed in Free Scanner Software.

Pros:
  • Entirely free to use
  • Has all the fundamental features
  • Supports multiple formats
  • Allows to export scanned documents via Email.
Cons:
  • Not compatible with OS other than Windows
  • Irregular updates
  • No support or tutorial available for novice users
  • Lacks image editing and other advanced features

Free Scanner Software

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A Glance At The Best Scanner Software In 2021

td>Free Trial4.4Windows, macOS, Linux, iOS, & Android

Scanner Software Best For/Top Features Price Free Version Rating Compatibility
Adobe Acrobat Best known for easy PDF creation, modification, and creating images to PDF Starting From $12.99 per month Free Trial 4.9 Windows, macOS, iOS, & Android
ABBYY FineReader Accurate OCR, photo editor, and document convertor are some of its top features. Starting from $199 Free Trial 4.9 Windows & macOS
Readiris Pro 17 It has the best voice annotations & text-to-speech tools. Starting from $49 Free Trial 4.5 Windows & macOS
ScanSpeeder Best for scanning slideshows, digital photo frames, album pages, & scrapbooks Starting from $29.95 Available 4.3 Windows
VueScan Document image editing tools & photoshop integration are its top features. Starting from $49.95 Available 4.5 Windows, macOS, & Linux
NAPS2 A portable scanner, best known for offering free support for 100+ language Free Available 4.6 Windows & Linux
CapturePoint Handwriting recognition, data extraction, & easy UI are some of its top features Starting from $250 for 1000 pages Free Trial 4.4 Windows, macOS, Linux, iOS, & Android
PaperScan Scanner Software Best known for WAIN & WIA scanning tools and PDF encryption Starting from $149 Available 4.2 Windows
Office Lens Popular scanning software with Microsoft integration & multilingual support Free Available 4.0 Windows
KRYSTAL Document Management System Advanced document scanning, indexing, & OCR are its top features Starting from $216 Available 4.0 Windows
Free Scanner Software A free scanning software, best known for its feature to use network scanners Free Available 3.9 Windows

Frequently Asked Questions

Now, it’s time to clear the queries that people often have regarding scanning software. Here we have resolved some of the frequently asked questions for document scanning programs.

What is scanning software?

The programs that help you to create and store your offline documents digitally are known as scanning software. Just like a scanner device, these tools let you capture the documents. After that, you can store a digital copy of them on any digital platform. These tools also allow you to save your reports, certificates, etc., in multiple formats including, PDF, JPEG, and many more.

While having scanning software installed on your PC, you do not require a scanner device. You can scan and store documents on your device with a camera as well by using the scanner programs.

What is the best free scanning software for Windows 10?

The best free scanner software must offer all the fundamental features required to scan a document for free. Along with this, there should be some editing and managing tools as well. It makes the tasks of creating, storing, and sharing documents digitally more easier for users. The below programs qualify most of these qualities. And in our opinion, these tools are the best free scanning software for Windows 10.

  • Office Lens
  • ABBY FineReader
  • NAPS2
  • KRYSTAL Document Management System

How do I scan to a PDF file in Windows 10?

There are multiple ways to scan a document as a PDF file on your Windows 10 computer. It’s great if you have a scanner device. You can use it for scanning your documents. However, you also require an apt driver to use the scanner with your PC. Do not worry. Bit Driver Updater is a tool that can help you to get the driver for your scanner device easily. Along with the driver, you also need programs like Windows Scan, Windows Fax and Scan, or any of the above scanner software.

You can still scan the documents as PDFs on your PC even without having a scanner device. Use any of the free scanning software listed in this post. They help you to get your documents scanned with a camera as well. And that too in multiple formats, including the PDF.

Can I scan documents using Adobe Acrobat for free?

The answer to the question depends on the platform on which you are using Adobe Acrobat. The highly prestigious scanning software is free to use on Android & iOS smartphones. However, you have to pay the subscription fee to use it on your Windows PC or Mac.

Conclusion

There a multiple benefits of storing your documents digitally. These some of the best free scanner software can help you in efficiently storing your documents digitally. Each one of them has their unique features and compatibility. You can evaluate them and select the one which suits your requirements.

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Aman
Aman is a writer with keen observational and learning skills. Despite being a technical writer he doesn't have any technical background. His interest in new technology helps him to write exceptional technology-related articles. Apart from writing, he likes to play chess.

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